Automate rent collection and get paid faster
Tenants pay to a virtual IBAN unique to their booking, so every transfer arrives already identified and is matched to the right charges automatically. They can also pay by card, MB WAY, Apple Pay or Google Pay, and reminders and late fees follow the rules you set.
At a Glance
Built around each booking
Virtual IBAN per booking
Ways to pay: bank transfer, card, MB WAY, Apple Pay, Google Pay
Equal rent instalments, or monthly rent
Deposit statuses, from unpaid to refunded
Features
Rent collection, start to finish
Payment plans, virtual IBANs, card payments, reminders, deposits and invoices in one place, each tied to its booking.
A Payment Plan for Every Booking
Each booking gets its payment plan the moment it is created: monthly rent, with part months billed by the day, by the fortnight or in full, or rent in up to four equal instalments. The deposit, fees and recurring extras go on the same plan.
A Virtual IBAN per Booking
Each booking you collect rent for gets its own virtual IBAN in euros. A transfer to it arrives already identified and is applied to the booking's open charges in the order you choose, with no bank statement to match by hand.
Card, MB WAY, Apple Pay and Google Pay
In the tenant portal, tenants choose what to pay - the next payment, an overdue amount or the whole balance - and pay by bank transfer to their virtual IBAN or by card, MB WAY, Apple Pay or Google Pay. These payments are reconciled automatically too.
Reminders and Late Fees
Communication Rules email tenants before the due date, on the day and once rent is late, and alert them when their debt passes the amount you set. Late fees, fixed or a percentage of what is overdue, are added after the tolerance days you choose.
Deposits, From Payment to Refund
Every deposit has a status, from unpaid to refunded, and a refund due date. Vivin works out the refund after unpaid rent and final charges, and holds and disputes keep a deposit from being returned too early.
Invoices, Receipts and Credit Notes
Issue invoices in bulk with Vivin Invoicing, using your own numbering and Word templates, or through Invoice Express, Hostkit or NetSuite, with VAT set per owner. Corrections are credit notes, never deletions, and tenants download their receipts in the portal.
How it works
Set your rules once
In Settings, choose the due dates, the order in which payments are applied, late fees and reminders. New bookings then get their payment plan automatically.
Tenants pay their way
By bank transfer to the virtual IBAN of their booking, or by card, MB WAY, Apple Pay or Google Pay from the tenant portal. Reminders go out on the schedule you set.
Matched and paid out to you
Each payment is applied to its booking's charges automatically, and what the virtual IBANs collect is paid out to your bank account. Finance Overview shows income, debt by age and the cash still to come.
