Owner statements built from your bookings, fee invoice included
Set each owner's commission and VAT once. When you settle a month, Vivin lists every charge billed on their units, collected or not, works out your fee on each line and the balance due, gives you the report as PDF, Excel or CSV and issues your fee invoice through your invoicing connection.
At a Glance
Every owner settled line by line
Charge types, each with its own payout, fee and VAT
Report formats: PDF, Excel and CSV
Languages for the built-in report
Views: Settle and Movements
Features
What Owner Reports does
Your commission rules, the month built from what was billed, the report your owners get, your fee invoice and a ledger of every line you passed on.
Commission and VAT per Owner
In Settings > Owners, set the rules once, for all of an owner's properties or per property. For rent, instalments, cleaning, admin and exit fees, the deposit and other charges, choose what is paid to the owner, what you charge a commission on, and the fee and VAT percentages. Tick Settle income without VAT and the commission is charged on the taxable base.
The Month, Built From What Was Billed
In Finance > Owner Reports > Settle, pick the owner, one property or all, and the month. Every charge billed on their units fills in, collected or not, with what was paid, the fee % and your management fee. Edit a line for the report alone, use Add income and Add expense for money collected elsewhere or costs you paid for the owner, check the summary and click Generate report.
A Report in Your Own Format
The settlement report comes from Vivin's built-in document, with your logo and colour, in English, Portuguese, Spanish, Italian or French, or from your own Word template. Show or hide the occupancy rate and outstanding debt, add notes, and download it as PDF, Excel or CSV. A separate Liquidación document can come from its own Word template too.
Your Fee Invoice From the Report
Issue on the report's row shows the invoice number, the client and your fee plus VAT, then bills it to the owner through the invoicing connection you already use. Once issued, the same button downloads it. It is a fiscal document, so it is never deleted: undoing it takes a credit note.
Late Money and the Movements Ledger
Rent that arrives after you settled goes into a Complementary report for the same month, which carries only what earlier reports did not settle, so nothing is paid out twice. Movements lists every settled line across owners and months - income, management fees, VAT and expenses - with totals, and exports to CSV or to Excel with one row per report.
A Filtered Login for Each Owner
Link a user to an owner and, with the role you give them, they only see that owner's properties across Vivin, including their own settlements in Owner Reports, ready to download. Only an admin with access to the whole account can change the commission. For your team, Analytics ranks occupancy, revenue, ADR and RevPAR by owner.
How it works
Set up your owners
Tick Enable Owner Reports in Settings > Global Settings, then give each owner their properties, commission and VAT in Settings > Owners. Upload your own Word template if you want your layout.
Settle the month
In Finance > Owner Reports > Settle, pick the owner and the month, review the lines Vivin filled in from your bookings and click Generate report.
Invoice and reconcile
Issue your fee invoice from the report's row, download the report for the owner, and open Movements whenever you need the year view.
From the blog
Ready to settle every owner from one screen?
Book a demo and see how Vivin fits your portfolio.